Newry, Mourne and Down District Council Policy Screening Form Policy Information




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Newry, Mourne and Down District Council Policy Screening Form


Policy Information


Name of the policy

Equality screening of the decision to use .org as Council’s primary website and email domains i.e. www.newrymournedown.org and @nmandd.org.



Is this an existing, revised or new policy?

This relates to a decision taken at Newry, Mourne and Down District Council’s Governance Committee on 10 February 2015, subsequently ratified at the (Shadow) Council Meeting held on 3 March 2015, wherein the following was agreed:

  • The registering / re-registering of the following website domains:

    • www.newrymournedown.gov.uk

    • www.newrymournedown.com

    • www.newrymournedown.org

    • www.newrymournedown.net

    • www.nmandd.net

    • www.nmandd.org

    • www.nmandd.com

  • The hosting of the website domain www.newrymournedown.org as the primary URL website address;

  • The use of @nmandd.org as the primary email domain; and

  • The registering of nmdcouncil as the descriptor for social media channels.

At the Council’s Monthly Meeting on 1 June 2015 it was agreed that the Council’s decision to use the .org domain name be equality proofed.




What is it trying to achieve (aims/outcomes)

A report, dated 10 February 2015, in relation to Website, Email and Social Media Domains set out for Members’ consideration recommendations to secure arrangements for the registration and hosting of new website, email and social media domains for the new Council.
The recommendations presented for consideration by Council were consistent with the Draft Local Government (Domain Names) Regulations (Northern Ireland) 2015, Consultation Document, February 2015.
In relation to the website domain, Council was offered a choice from one of the seven from the list above.
With regard to the email domain Members were advised a decision was required to secure a single email domain to enable all existing users to be migrated onto a single system after 1 April 2015. In addition, Members were advised it is possible to operate an email domain which is different from the website domain.


Are there any Section 75 categories which might be expected to benefit from the intended policy?
If so, explain how.


No – website and email domains would not be directly designated as one of the nine named Section 75 equality categories or be a specific equality characteristic.
In addition, the term .org is one of the four primary domain sites local government may use. (page 16, Draft Local Government (Domain Names) Regulations (Northern Ireland) 2015, Consultation Document, February 2015)


Who initiated or wrote the policy?

Robert Dowey, Head of Finance

Johnny McBride, Change Manager




Who owns and who implements the policy?

Liam Hannaway, Chief Executive



Implementation factors





Yes

No

Are there any factors which could contribute to/detract from the intended aim/outcome of the policy/decision?






If yes, are they Financial






If yes, are they Legislative






If yes, and they are Other please specify:








Main stakeholders affected

Who are the internal and external stakeholders (actual or potential) that the policy will impact upon?







Yes

No

Staff






Service users






Other public sector organisations







Voluntary/community/trade unions







Other, please specify:

Elected Members





Other policies with a bearing on this policy


What are they

N/A


Who owns them




Available evidence

What evidence/information (both qualitative and quantitative) have you gathered to inform this policy? Specify details for relevant Section 75 categories.




Section 75 category

Details of evidence /information

Religious belief





LGD

All usual residents

Catholic

Protestant and other Christian

Other religions

None

Northern Ireland

1,810,863

817,385

(45.14%)


875,717

(48.36%)


16,592

(0.9%)


101,169

(5.59%)


Newry, Mourne & Down

171533

113200

(65.99%)


34718

(20.34%)


752

(0.43%)


10229

(5.96%)








Political opinion

The political opinion of the Council’s elected members is as follows:
Sinn Féin 14 seats

SDLP 13 seats

Democratic Unionist 4 seats

Independents 5 seats

Ulster Unionist 3 seats

Alliance 1 seats



UKIP 1 seat
This breakdown is taken as an approximate representation of the political opinion of people within the Newry, Mourne and Down District Council area.


Racial group

According to the 2011 Census, 1.8% (32,400) of the usually resident population of Northern Ireland belongs to minority ethnic groups; this is more than double the proportion in 2001 (0.8%).
The composition of language groups in the Newry, Mourne and Down District Council area is noted by NISRA (2011) as follows:
Minority Ethnic Language Profile of the Newry, Mourne and Down LGD Area

Main language of residents in Newry, Mourne and Down District LGD

Number

Percentage %

English

156794

97.15

Polish

2100

1.18

Lithuanian

836

0.47

Irish

367

0.24

Portuguese

86

0.05

Slovak

134

0.08

Chinese

121

0.07

Tagalog/Filipino

55

0.03

Latvian

208

0.25

Russian

109

0.06

Malayalam

87

0.05

Hungarian

74

0.04

Other

755

0.46










Age

The age profile of the Newry, Mourne and Down LGD area at Census Day 2011 is as follows:


Age Profile

NI

Newry, Mourne & Down

0-4

124382

12721

5-7

67662

6876

8-9

43625

4595

10-14

119034

12287

15

24620

2599

16-17

51440

5260

18-19

50181

4570

20-24

126013

11570

25-29

124099

11805

30-34

373947

35122

45-59

347850

32556

60-64

94290

8624

65-74

145600

12817

75-84

86724

7453

85-89

21165

1849

90+

10231

829




Marital status

The table below illustrates the marital status profile of the Newry, Mourne and Down LGD:


Marital Status

Newry, Mourne and Down LGD

NI

All usual residents: Aged 16+ years

132455

1431540

Single (never married or never registered a same-sex civil partnership) Aged 16+ years

47722

517393

(35.14%)


Married: Aged 16+ years

65255

680831

(47.56%)


In a registered same-sex civil partnership: Aged 16+ years

102

1243

(0.09%)


Separated (but still legally married or still legally in a same-sex civil partnership): Aged 16+ years

4697

56911

(3.98%)


Divorced or formerly in a same-sex civil partnership which is now legally dissolved

6271

78074

(5.45%)


Widowed or surviving partner from a same-sex civil partnership: Aged 16+ years

8408

97088

(6.78%)





Sexual orientation

Analysis of the Census 2011 indicates that between 2% and 10% of the population may be lesbian, gay or bisexual.
There are no official statistics in relation to the number of gay, lesbian or bisexual people in Northern Ireland. However, research conducted by the HM Treasury shows that between 5% - 7% of the UK population identify themselves as gay, lesbian, bisexual or ´trans´ (transsexual, transgendered and transvestites) (LGBT). This is a sizeable proportion of the population here in Northern Ireland.


Men and women generally

The gender profile for the Newry, Mourne and Down LGD is as follows:


LGD

Male

Female

Northern Ireland

887323

923540

Newry, Mourne and Down LGD

83866

85345










Disability

According to the 2011 Census 19.62% of people in the Newry, Mourne and Down LGD have a long-term health problem or disability that limits their day-to-day activities.


LGD

All usual residents

Long-term health problem or disability: Day-to-day activities limited a lot

Long-term health problem or disability: Day-to-day activities limited a little

Long-term health problem or disability: Day-to-day activities not limited

Northern Ireland

1810863

215232

(11.89%)


159414

(8.8%)


1436217

(79.31%)


Newry, Mourne and Down

171533

19579

(11.4%)


14102

(8.22%)


135530

(79.01%)

In Northern Ireland the profile of people with a disability is cited as follows:


  • More than 1 in 5 or 21% of the population in Northern Ireland has a disability The incidence of disability is higher in Northern Ireland than any other part of the UK

  • 1 in 7 people in Northern Ireland have some form of hearing loss

  • 5,000 sign language users who use British Sign Language (BSL) and/or Irish Sign Language (ISL)

  • In Northern Ireland there are 57,000 blind people or people with significant visual impairment

  • 52,000 people with learning disabilities

(Source: Disability Action)




Dependants




Needs, experiences and priorities
Taking into account the information referred to above, what are the different needs, experiences and priorities of each of the following categories, in relation to the particular policy/decision? Specify details for each of the Section 75 categories


Section 75

Category

Details of needs/experiences/priorities




Religious belief


No adverse impacts anticipated.

Political opinion


It must be acknowledged there is a view that the decision to decide on one website and email domain has impacted upon the original individual choice based approach offered to Shadow Council Members to avail of .gov.uk or .org email accounts.
However, Members were advised, “…these email accounts would only be a temporary arrangement until the Shadow Council can agree a new name, and subsequently register new email and website domains for the District.” (Section 3.5, Report to Statutory Transition Committee on Administrative & ICT Arrangements for the Shadow Council period (2014/15), 2 April 2014)
Accordingly, a report, dated 10 February 2015, in relation to Website, Email and Social Media Domains set out for Members’ consideration recommendations to secure arrangements for the registration and hosting of new website, email and social media domains for the new Council.
The recommendations presented for consideration by Council were consistent with the Draft Local Government (Domain Names) Regulations (Northern Ireland) 2015, Consultation Document, February 2015.
In relation to the website domain, Council was offered a choice from one of seven domains.
With regard to the email domain, Members were advised a decision was required to secure a single email domain to enable all existing users to be migrated onto a single system after 1 April 2015. In addition, Members were advised it is possible to operate an email domain which is different from the website domain.
The Council’s decision was therefore taken after Councillors having been presented with specific information and options for consideration.
Based upon the above, no adverse impacts are anticipated.


Racial group


No adverse impacts anticipated.

Age


No adverse impacts anticipated.


Marital status


No adverse impacts anticipated.


Sexual orientation


No adverse impacts anticipated.


Men and women generally


No adverse impacts anticipated.


Disability


No adverse impacts anticipated.


Dependants


No adverse impacts anticipated.



Screening questions


  1. What is the likely impact on equality of opportunity for those affected by this policy, for each of the Section 75 equality categories? minor/major/none




Section 75 Category

Details of Policy Impact

Level of impact

Minor / major / none

Religious belief


The Council’s decision to use .org as Council’s primary website and email domains i.e. www.newrymournedown.org and @nmandd.org does not adversely impact upon equality of opportunity to access / utilise the Council’s website or email systems.


None

Political opinion


It must be acknowledged there is a view that the decision to decide on one website and email domain has impacted upon the original individual choice based approach offered to Shadow Council Members to avail of .gov.uk or .org email accounts.
However, Members were advised, “…these email accounts would only be a temporary arrangement until the Shadow Council can agree a new name, and subsequently register new email and website domains for the District.” (Section 3.5, Report to Statutory Transition Committee on Administrative & ICT Arrangements for the Shadow Council period (2014/15), 2 April 2014)
Notwithstanding this, the Council’s decision to use .org as Council’s primary website and email domains does not adversely impact upon equality of opportunity to access / utilise the Council’s website or email systems.
It should also be noted that the options and recommendations presented for consideration by Council were consistent with the Draft Local Government (Domain Names) Regulations (Northern Ireland) 2015, Consultation Document, February 2015.


None


Racial group


The Council’s decision to use .org as Council’s primary website and email domains i.e. www.newrymournedown.org and @nmandd.org does not adversely impact upon equality of opportunity to access / utilise the Council’s website or email systems.


None


Age


The Council’s decision to use .org as Council’s primary website and email domains i.e. www.newrymournedown.org and @nmandd.org does not adversely impact upon equality of opportunity to access / utilise the Council’s website or email systems.


None

Marital status


The Council’s decision to use .org as Council’s primary website and email domains i.e. www.newrymournedown.org and @nmandd.org does not adversely impact upon equality of opportunity to access / utilise the Council’s website or email systems.


None

Sexual orientation


The Council’s decision to use .org as Council’s primary website and email domains i.e. www.newrymournedown.org and @nmandd.org does not adversely impact upon equality of opportunity to access / utilise the Council’s website or email systems.


None


Men and women generally



The Council’s decision to use .org as Council’s primary website and email domains i.e. www.newrymournedown.org and @nmandd.org does not adversely impact upon equality of opportunity to access / utilise the Council’s website or email systems.


None

Disability


The Council’s decision to use .org as Council’s primary website and email domains i.e. www.newrymournedown.org and @nmandd.org does not adversely impact upon equality of opportunity to access / utilise the Council’s website or email systems.


None


Dependants


The Council’s decision to use .org as Council’s primary website and email domains i.e. www.newrymournedown.org and @nmandd.org does not adversely impact upon equality of opportunity to access / utilise the Council’s website or email systems.


None


2. Are there opportunities to better promote equality of opportunity for people within the Section 75 equality categories?




Section 75 category

If Yes, provide details

If No, provide details

Religious belief




No – there are no anticipated adverse impacts for this Section 75 category

Political opinion




No – there are no anticipated adverse impacts for this Section 75 category

Racial group




No – there are no anticipated adverse impacts for this Section 75 category

Age




No – there are no anticipated adverse impacts for this Section 75 category

Marital status




No – there are no anticipated adverse impacts for this Section 75 category

Sexual orientation




No – there are no anticipated adverse impacts for this Section 75 category

Men and women generally




No – there are no anticipated adverse impacts for this Section 75 category

Disability




No – there are no anticipated adverse impacts for this Section 75 category

Dependants




No – there are no anticipated adverse impacts for this Section 75 category



3. To what extent is the policy likely to impact on good relations between people of different religious belief, political opinion or racial group? Minor/Major/None


Good relations category

If Yes, provide details

If No, provide details

Religious belief




None

Political opinion




It is not envisaged that the Council’s decision to use .org as Council’s primary website and email domains will adversely impact upon the desirability of promoting good relations with regard to accessing / utilising the Council’s website or email systems.
Notwithstanding this, it should be acknowledged there is a perceived view that the Council’s decision to use .org as Council’s primary website and email domains, and not .gov.uk, is a decision which has potential to have an adverse impact upon the corporate brand of the Council and its position as a local government body based within the jurisdiction of the United Kingdom.
However, it should be noted that the options and recommendations presented for consideration by Council were consistent with the Draft Local Government (Domain Names) Regulations (Northern Ireland) 2015, Consultation Document, February 2015.
While the UK Cabinet Office Naming and Approvals Committee, which controls all domain names ending in .gov.uk, states that all public sector bodies should use the ‘.gov.uk’ naming convention, this is not mandatory.
In addition, the term .org was one of the four primary domain sites local government may use. (page 16, Draft Local Government (Domain Names) Regulations (Northern Ireland) 2015, Consultation Document, February 2015)


Racial group




None


4. Are there opportunities to better promote good relations between people of different religious belief, political opinion or racial group?

Good relations category

If Yes, provide details

If No, provide details

Religious belief




No – there are no anticipated adverse impacts for this Section 75 category

Political opinion




No – there are no anticipated adverse impacts for this Section 75 category

Racial group




No – there are no anticipated adverse impacts for this Section 75 category


Additional considerations
Multiple identity

Generally speaking, people can fall into more than one Section 75 category. Taking this into consideration, are there any potential impacts of the policy/decision on people with multiple identities?  (For example; disabled minority ethnic people; disabled women; young Protestant men; and young lesbians, gay and bisexual people).


N/A
Provide details of data on the impact of the policy on people with multiple identities. Specify relevant Section 75 categories concerned.
Screening Decision
In light of your answers to the previous questions, do you feel that the policy should (please underline one):
1. Not be subject to an EQIA (with no mitigating measures required)

2. Not be subject to an EQIA (with mitigating measures /alternative policies)

3. Not be subject to an EQIA at this time

4. Be subject to an EQIA


If 1. or 2. (i.e. not be subject to an EQIA), please provide details of the reasons why:


In this instance, it is recommended not to proceed with conducting an equality impact assessment in relation to the decision to use .org as Council’s primary website and email domains.
The Council’s decision to use .org as Council’s primary website and email domains does not adversely impact upon the promotion of equality of opportunity, and / or the desirability of promoting good relations, with regard to accessing / utilising the Council’s website or email systems.
In addition, it should be noted the options and recommendations presented for consideration by Council were consistent with the Draft Local Government (Domain Names) Regulations (Northern Ireland) 2015, Consultation Document, February 2015.

If 2. (i.e. not be subject to an EQIA), in what ways can identified adverse impacts attaching to the policy be mitigated or an alternative policy be introduced?




No mitigation measures are deemed necessary and no alternative policy is required. However, the policy will be reviewed on a four yearly basis, or sooner as necessary, to ensure that it remains up-to-date with legislative advancements etc.

In light of these revisions, is there a need to re-screen the revised/alternative policy? Yes / No. If No, please explain why






If 3. or 4. (i.e. to conduct an EQIA), please provide details of the reasons:







Timetabling and prioritising EQIA
If 3. or 4, is the policy affected by timetables established by other relevant public authorities? YES / NO

If YES, please provide details:


Please answer the following questions to determine priority for timetabling the EQIA. On a scale of 1-3, with 1 being the lowest priority and 3 being the highest, assess the policy in terms of its priority for EQIA.


Priority criterion

Rating (1-3)

Effect on equality of opportunity and good relations




Social need




Effect on people’s daily lives




Relevance to a public authority’s functions




Note: The Total Rating Score should be used to prioritise the policy in rank order with other policies screened in for EQIA. This list of priorities will assist you in timetabling the EQIA. Details of your EQIA timetable should be included in the quarterly Section 75 report.

Proposed date for commencing EQIA: _______________________


Monitoring

Effective monitoring will help identify any future adverse impacts arising from the policy which may lead you to conduct an EQIA, as well as help with future planning and policy development.



Please detail proposed monitoring arrangements below:


The policy will be reviewed on a four yearly basis, or sooner as necessary, to ensure that it remains up-to-date with legislative advancements etc.


Approval and Authorisation


Screened by:

Position/Job Title

Date

Colin Moffett

Equality Officer, Newry, Mourne and Down District Council

4 August 2015

Approved by:







Regina Mackin


Assistant Director of Corporate Planning and Policy

5 August 2015





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